Detailed Use Cases for Our Key Platform Features

A business development representative closes a deal over the phone or email. They instantly generate a secure payment link for the exact amount and send it via WhatsApp, SMS, or email, allowing the client to pay immediately without visiting a website.

A small business sells products on Instagram or Facebook. They post a product photo and, when a customer expresses interest, send them a unique Payment Linkin a private message, simplifying the checkout process outside of a traditional e-commerce store.

Sales agents in the field can use the mobile app to create a link on the spotand send it, ensuring the payment is collected instantly, reducing the need for cash or checks.

A service provider needs to collect a non-refundable booking deposit. They create a link with the specific deposit amount and terms, ensuring the booking is confirmed securely before the service begins.

A physical retail store uses the Zapnow POS terminal to accept all forms of payment, including credit/debit cards (swipe, chip, and contactless), mobile wallets, and QR code payments, providing a seamless, integrated experience at the counter.

A vendor is selling goods at a trade show or festival. They use a portable Zapnow POS device(often connected via mobile data) to process sales anywhere at the event, ensuring they never miss a transaction due to connectivity issues.

The POS system is integrated with the business's inventory management. Every sale processed by Zapnow automatically updates stock levels in real-time, preventing overselling and simplifying end-of-day reconciliation.

In a restaurant or service setting, customers need to divide the total bill. Zapnow POS enables easy and quick splitting of the payment across multiple cards or payment methods directly on the device.

A café places a QR code sticker at the register. Customers simply scan the code with their mobile phone, enter the amount, and pay instantly using their preferred payment app, reducing cash handling and card machine queues.

A store places unique QR codes next to high-value items or in dressing rooms. Customers can scan the item's QR code to pay for it directly on their phone, skipping the checkout line entirely.

Utility companies print a unique QR code on monthly bills. The customer scans the code, and the payment amount and account details are automatically populated, drastically simplifying the bill payment process.

A non-profit organization uses a QR code on posters or websites. Donors can scan and donate immediately, making the contribution process friction-free and trackable for the organization.

A fitness studio or software company needs to charge customers monthly or annually. Our feature automates recurring collections on the due date and notifies the customer of successful or failed payments, ensuring predictable revenue.

A business offers Basic, Premium, and Enterprise plans. The Subscriptions feature manages the different billing cycles, features, and pricing structures for each plan, allowing customers to upgrade or downgrade seamlessly.

When a subscription payment fails (for example, an expired card), the system automatically triggers a smart dunning sequence by emailing the customer a secure link to update their payment details, effectively recovering lost revenue.

A company offers a 7-day free trial. The feature tracks the trial duration andautomatically initiates the first billing cycle on the 8th day, removing the need for manual monitoring.

A wholesale distributor receives bank transfers (NEFT/RTGS) from hundreds of clients daily. Smart Collect assigns each client a unique virtual bank account number, ensuring that every incoming payment is instantly and automatically matched to the correct customer and invoice in the system.

A business accepts payments via various virtual methods like UPI. Instead of manually searching through bank statements, our feature provides instant, real-time reconciliationfor all these methods, eliminating hours of accounting work.

If a customer sends an ad-hoc payment without a reference, the system uses virtual account mapping to automatically identify the sender, preventing delays in crediting their account.

A marketplace collects payments centrally. Using Smart Collect, it creates virtual accounts for each seller, making it easy to see exactly how much money belongs to which seller before initiating their payout.

A small business relies on daily cash flow. Instead of waiting 2–3 days for the standard settlement cycle, Instant Settlements transfers funds from all successful transactions directly to the business bank account within minutes, improving working capital and liquidity.

Businesses with high sales volumes—such as grocery delivery or quick-service restaurants—need rapid access to funds to cover daily costs like inventory restocking. This feature ensures money is available faster to keep operations running smoothly.

A business needs to make an urgent vendor payment but is waiting on incoming sales revenue. Instant Settlements allows them to access recently collected funds immediatelywithout needing external short-term financing.

Transactions collected on a Friday night or over the weekend can be settled instantly, rather than being held until Monday morning — giving the business manager immediate visibility and access to weekend sales revenue.